Ad 07

Give Advice to Subordinates

Sample Letter #1

Mr. Doe has commented to me several times in the last month about employees playing games on the computers. This is not an efficient use of company time, or of the new office network.

I know that the games are usually played while you are waiting for important information, but there is no excuse for playing computer games on company time. Therefore I must request that you avoid the games altogether while at work. I believe if we do this we will see a rise in productivity. Please call me in my office if you have feedback for me regarding this matter.

Sample Letter #2

Our company policy requires employees to wear appropriate business attire during business hours. We recommend comfortable attire, including a dress shirt and tie for men and a skirt, dress, or nice slacks for women. Please omit tattered jeans and jogging shoes from your business wardrobe.

Sample Letter #3

I would like to pass on the concern I feel regarding employees who consistently arrive late for work. While I realize that traffic in the morning is heavier due to highway construction, it is still important for staff to be in their offices ready to begin work at 9:00 a.m. I know that it may require extra effort, but punctuality is an important element of customer service.

We appreciate the dedication and hard work that all the members of our staff give, and hope that this problem can be nipped in the bud before it becomes serious. If you have suggestions regarding measures we can take as a company to ease the challenges caused by increased traffic problems, please bring them to our next staff meeting for discussion.

Sample Letter #4

You have asked for my advice regarding the conflict and misunderstanding between you and John Doe. Differences in personality can create very strained relations in an office. I realize that you have tried to discuss your differences with John, without success.

I appreciate your concern and your efforts to resolve the problem. I plan to meet with John this afternoon to discuss the situation. Then, if I consider it appropriate, I will arrange a time when the three of us can get together, clear the air, and find a way for everyone to be able to work together.

Again, I want to express appreciation for your concern and your desire to establish a more congenial relationship. I will speak to you further about the matter after John and I have met.